How Laserfiche and CPS Help Municipalities Achieve Sustainability Goals

Sustainability is a growing priority for municipalities across the country. Cities and local governments must reduce environmental impact while improving efficiency and service delivery. Many have turned to digital transformation to meet these goals, and Laserfiche, along with expert guidance from CPS, is a key tool in that journey.

As a trusted Laserfiche provider, CPS helps municipalities implement, optimize, and maximize their use of Laserfiche to drive sustainability efforts. From reducing paper waste to streamlining processes, CPS ensures that local governments can seamlessly meet their environmental and operational goals.

Reducing Paper Waste and Printing Costs

One of the most significant ways Laserfiche contributes to sustainability is by helping municipalities transition to a paperless environment. Government agencies rely heavily on paper-based processes for permits, contracts, records management, and citizen services. This results in excessive paper consumption and increases printing, storage, and document retrieval costs.

With Laserfiche, municipalities can:

• Digitize records and store them securely in the cloud or an on-premises repository

• Enable electronic signatures, reducing the need for printing and physical approvals

• Automate document retention policies, ensuring compliance without excessive paper use

CPS takes this further by designing customized Laserfiche solutions that meet each municipality's unique needs. From initial system setup to workflow automation, CPS ensures that cities transition smoothly to a paperless government, saving time, money, and the environment.

Optimizing Energy Efficiency

Beyond reducing paper waste, Laserfiche helps municipalities optimize energy use. Traditional records management requires extensive office space for file storage, leading to higher energy consumption for heating, cooling, and lighting. A fully digital document management system eliminates the need for these resources.

Additionally, cloud-based Laserfiche deployments reduce the energy footprint of on-premises servers. CPS helps municipalities move to Laserfiche Cloud, ensuring a seamless migration while improving efficiency and security. Cloud data centers are designed for energy efficiency, consuming significantly less power per user than in-house IT infrastructure.

Enabling Remote Work and Digital Services

Sustainability isn’t just about reducing physical waste—it’s also about making services more accessible and efficient. Laserfiche enables municipal employees to work remotely, reducing commuting-related carbon emissions. With secure cloud access, staff can retrieve documents, process approvals, and collaborate from anywhere.

CPS supports municipalities in configuring remote access and automating workflows so employees can work efficiently from home or in the field. Additionally, CPS helps cities set up public self-service portals, allowing residents to submit forms, request permits, and access public records online. This reduces the need for in-person visits and cuts down on traffic congestion.

Streamlining Permitting and Inspections

Cities and counties handle thousands of permit applications annually, from building permits to environmental compliance. Many of these processes still rely on paper-based workflows that slow approvals and generate unnecessary waste.

With Laserfiche, municipalities can:

• Automate permit applications and approvals

• Store and retrieve inspection reports digitally

• Use mobile-friendly solutions for field inspectors to upload findings instantly

CPS specializes in customizing these workflows for municipalities, ensuring that permitting, inspections, and other government services are digitized, automated, and highly efficient. By optimizing these workflows, CPS helps cities reduce processing times, eliminate unnecessary travel, and reduce their carbon footprints.

Supporting Green Initiatives with Data-Driven Insights

Sustainability efforts require ongoing measurement and reporting. Laserfiche’s analytics tools help municipalities track and manage key sustainability metrics, such as paper reduction, energy savings, and process efficiency improvements.

CPS provides municipalities with custom reporting dashboards to measure their sustainability impact in real-time. With these insights, local governments can identify areas for further optimization, make data-driven decisions, and demonstrate progress toward their environmental goals.

CPS: A Partner in Municipal Sustainability

At CPS, sustainability and efficiency go hand in hand. By helping municipalities digitize, automate, and optimize their operations, we empower cities to reduce waste, lower energy consumption, and improve service delivery while protecting the environment.

Our expertise in Laserfiche implementation, customization, and training ensures local governments maximize their investment, helping them build a greener and more efficient future.

Let’s Build a More Sustainable Future Together

As cities continue to pursue sustainability initiatives, CPS and Laserfiche will play a critical role in creating greener, more efficient communities. If your municipality is ready to take the next step in digital transformation and sustainability, CPS is here to help.

Contact us today to learn more about how we can support your sustainability goals with Laserfiche!