How It Works

Laserfiche offers a comprehensive suite of tools and functionalities tailored to the specific needs of records managers. From automating retention schedules to simplifying public records requests, Laserfiche empowers you to take control of your information and ensure its long-term integrity and accessibility. 

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Here's how:

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• Struggling with Records Retention & Disposition: Automate retention schedules and disposition workflows, ensuring compliance with legal requirements and minimizing the risk of keeping records too long or disposing of them too soon.

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• Difficulty Enforcing Consistent File Classification: Enforce records declarations, standardized metadata, naming conventions, and folder structures for consistent file classification across all departments, simplifying retrieval and ensuring data integrity.

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• Overwhelmed by Public Records Requests (PRAs): Streamline PRA fulfillment with advanced search capabilities and automated request processing, reducing manual effort and ensuring timely responses.

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• Risk of Data Loss & Security Breaches: Secure records with encryption, access controls, and automated backups, mitigating the risk of data breaches and accidental loss associated with storing records in multiple systems or on local drives.

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• Struggles with Digital & Physical Records Integration: Centralize both digital and scanned paper records in one searchable repository, simplifying access and ensuring a holistic view of all information assets.

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• Lack of Version Control & Unauthorized Edits: Track version history, prevent unauthorized edits, and ensure users access the latest version of records, eliminating confusion and maintaining data integrity.

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• Challenges in Preparing for Audits & Legal Holds: Automate legal hold notifications and facilitate quick retrieval of relevant records, streamlining audit preparation and legal discovery processes.

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• Inconsistent Records Management Across Departments: Standardize records management policies organization-wide, promoting consistency and efficiency across all departments and ensuring compliance.

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• Struggles with Email Records Management: Automatically capture, categorize, and store email records for easy retrieval, preventing important correspondence from getting lost and ensuring compliance with record-keeping regulations.

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• Lack of Visibility into Records Lifecycle & Compliance: Gain real-time insights into records status and compliance metrics with Laserfiche dashboards and reports, enabling proactive management and informed decision-making.